National Cave Rescue Commission Board of Region Coordinators Winter Meeting 2002 Called to order at 9:10 Roll call & proxies Parnell proxy for Burgess Att. A-1 Myers proxy for Chewning Att. A-2 Smith proxy for Green (written proxy pending) will be A-3 Evans White Chewning Ashburn Mirza Bowers Punches Minutes of the Summer 2001 Meeting Motion & passed to accept as presented National Coordinators Report Att. B Database Manager's Report Att. C Financial Officer's Report Att. D Training Officer's Report Att. E Upcoming training events (see C-7) Regional Coordinator's Report Att. F Burgess - Southwest F-1 White - Southeast F-2 Evans - Northwestern F-3 Meyers - Eastern F-4 Green - South-Central F-5 (?) Mirza - Central F-6 Bowers - Western F-7 Ohms - Rocky Mountain - no report Punches - Pacific NW - Included in Att. B Chewning - Medical F-8 10 minute break Old Business 2002 National Seminar - Evans Ad to appear in next NSS News Nancy Chrimes will be registrar To send $1000 seed money to the seminar account from National Domain name - NCRC.info - $45/year Motioned & passed: NCRC will pay for and adopt this domain name Web page - Seminar.NCRC.info Policy for NCRC National Seminars Motioned & passed (unanimous): seminar policy is approved with modifications 2003 National Seminar - Burgess Budget prepared Proposed dates for early June Motioned & Passed (unanimous): Burgess shall select seminar dates in early June as proposed. NCRC Book - Parnell 32 chapters written, 10 reviewed Needs curriculum changes from Ed. Board Instructors for National need to be identified to work with chapters vs. teaching Photos need to be taken to help with completing illustrations Anmar will send Jeff a CD with photos from past seminars Needs feedback for Medical chapter from Chewning Layout/publication by October Printing by March 2003 NCRC Logo - Bowers Revised logo will be available very soon. Model circulated. Cave Rescue Scholarship Fund - Punches By Consensus: Brainstorming ideas on how to award scholarships will be submitted to the NCRC Admin list. After discussion a draft policy will be submitted to the NCRC Discussion List, then back to Admin list for final policy decision. Break for lunch Discussion of Regional Coordinator Roles Motioned & passed (1 abstention): All communication regarding training within a Region shall be channeled through the Regional Coordinator from initiation of requests for training approval through monitoring of training quality and final reporting requirements. This includes dissemination of training materials. The Training Officer is ultimately responsible for approval of all training. If a request for training is not acted upon within 30 days, or is denied, the instructor or course coordinator requesting the course may appeal to the Training Officer, or ultimately to the Board of Regional Coordinators. A Regional Coordinator may appeal a decision by the Training Officer to the NCRC Board of Regional Coordinators. New Business Renewal of Lapsed Instructor status Motioned & passed (1 abstention): implement the recommendation of Education Board: A. If status lapsed due to failure to meet ongoing training or teaching requirements, the candidate must complete Level II and Instructor Qualification courses, and be reviewed by the Education Board, with possible appeal to the Board of Regional Coordinators. B. If due to resignation, the candidate's request is reviewed by the Education Board, with possible appeal to the Board of Regional Coordinators. Inactive Education Board Member-at-Large Motioned & passed (1 abstention): James Davis is recalled as a member of the Education Board Member-at-Large Position Filled Motioned & passed (unanimous): Barb Ritts is appointed to complete the remainder of James Davis' term and the next full two-year term. 2004 National Seminar Mirza bids for Central Region to host this seminar Motioned & passed (unanimous): bid accepted 2002 Convention Meeting and seminar at Convention Meeting is likely to have low attendance of BORC members. By consensus: Agenda will be developed well in advance, and business at the meeting restricted to those items. Meeting will be chaired by Punches' proxy. 2002 Convention Seminar Mirza will lead the mini-seminar Introduction to Cave Rescue. Punches will handle promotion and registration. Nominations and Appointments Caribbean Region Efrain Mercado Vazquez and Steve Segal have both requested consideration for the position. By majority vote: Efrain Mercado Vazquez (NSS 33566) will be recommended to BOG for appointment as Caribbean Region Coordinator Education Board Member-at-Large Bruce Smith has requested consideration for the position Accepted by acclimation Database Manager Trisha Daugherty nominated Accepted by acclimation NASAR MOU Motioned & passed (unanimous): Susan Thrasher will be asked to get the old MOU from Steve Hudson, which will be updated and submitted to the Board of Regional Coordinators for review and email vote. Dates and Places for 2003 Winter meeting: First weekend in February, at Walker County 911 Center. Education Board meeting on Friday, Board of Regional Coordinators meet on Saturday, both at 9 a.m. 2003 ITRS Motioned & passed (unanimous): NCRC shall co-sponsor the 2003 ITRS Conference Brief discussion of criteria to consider in selecting a replacement for Henry Nicholson. Executive Session Requested to address personnel matters. Motioned & passed (unanimous): enter executive session following 5 minute break. Issues heard and considered. Written response will be sent to the parties involved within 30 days, with copies to the NSS Board. Executive Session Closed No further business Adjourned at 5:00 p.m.