NCRC Board of Regional Coordinators Winter Meeting February 1, 2003 Walker County 911 Center, Georgia Call to Order ~9:00 est Roll Call Caribbean Efrain Mercado Central Anmar Mirza Eastern proxy (Steve Meyers) Steve Mosberg Northeast John Evans Southeast Tim White South Central John Green Southwest Bob Rodgers Rocky Mountain absent (Marc Ohms) PNW John Punches Western Mark Bowers National John Punches Training Dave Ashburn Diving Dennis Williams Medical proxy (Sam Chewning) Steve Mosberg Approval of minutes of Summer meeting Bowers moves approve, Mirza seconds Unanimous Financial Report Att. B No missing reports Budget from NSS - same as last year Database Report: Att. C National Coordinator's Report Att. D Significant items Terms ending this summer at Convention will be: Education Board Member-at-Large (Lavender), PNW Region Coordinator (Punches), Central Region Coordinator (Mirza), Eastern Region Coordinator (Meyer). Lack of Insurance! Training Report Att. E Recommended changes in approved litter tie-in protocols Green moves, Mirza seconds to accept Education Board recommended changes Unanimous Regional Reports Att. F PNW F1 SC F2 Diving Oral Western F3 SE F4 Northeastern F5 Caribbean F6 Eastern F7 Medical F8 (see new business) Central F9 Southwestern F10 OLD BUSINESS: 2002 National Seminar Report Att. G 2003 National Seminar Status Att. H (June 21-28) 2004 National Seminar Status Att. I (June 19-26) Book Update Oral 20 out of 30 chapters Technical Review will be completed, then Editorial Review Goal is to have a draft in binder format for pilot test at 2003 seminar Budgeted funds by NSS for late 2003/2004 fy Moved by Mercado, second Green - A Spanish translation will be pursued once the text is finalized. Unanimous Insurance Company did not renew our policy, searching for replacement policy but so far no success. Ted Kayes to provide copy of our previous policy. Need to keep searching. John will pursue contact w/NASAR. NASAR MOU Att. J (Informal agreement has been signed.) Lunch break at 12:15 est Reconvened at ~1:00 est NEW BUSINESS: Presentation for 2005 National Seminar bid from Huntsville area by Jeff Burns Third week in June (18-25) or second or third week in July (9-16 or 16-23) Mirza moves, Bowers seconds to accept this bid Unanimous 2003 Convention Meeting and Seminar Western Region will take responsibility for one-day seminar on Wednesday Summer meeting Tuesday Nominations and Appointments Education Board Member-at-Large Education Board recommends Monty Strange Other candidates: Becky Jones, and Steve Hudson Meyers moves, Green seconds to accept the Ed board recommendation of Monty Strange as Education Board Member-at-Large. Evans abstains, rest approved. National Coordinator Punches is sole candidate named in advance. (Punches left the room for discussion) Bowers moves BORC act by acclimation to recommend Punches to the NSS BOG as NCRC National Coordinator, Meyers (Mosberg) seconds Unanimous NCRC Policies Need for someone to go thru past minutes to identify policy actions and develop a policy manual. Punches will assemble set of minutes and existing policies and seek volunteer to compile policies and procedures for BORC review. NCRC Charter Request by NSS AVP to review and propose any changes. Board reviewed document and made recommendations. Punches to provide recommendations to the AVP. Break at 4 p.m. Reconvene at 4:15 Reminder by Punches to use updated letterhead. Updated list of contact information for BORC officers and staff distributed. Other Business: Meyers moves, Evans seconds that the request by Eastern Region to include Level 3 in their week-long seminar this year be approved. Meyers and Chewning approved, Evans abstains, rest opposed (9) Motion failed. NCRC Scholarship Fund Selection criteria: Mirza moves, Ashburn seconds, that Punches draft and propose a criteria for award of the scholarship fund Mirza proposed to amend, Mercado seconds, to add a single draft for comment, then propose a final copy for email vote. Both motions were unanimously approved Requests for action in the Medical Coordinator's report: Bowers moves, Evans seconds that Sam Chewning and Steve Mosberg draft a job description for the Medical Coordinator position, subject to approval by the Board of Regional Coordinators. Mirza abstains, Green absent, rest approved. Chewning requested and the Board confirmed that all NCRC medical policies conform to national BLS standards. This is an awareness level only, not any certification. Book review process will assure that both BLS standards and style guide will be followed. Style guide for educational materials is the responsibility of the Education Board. At this time the format for teaching material is at the lowest level of technology used in most seminar locations. Date and location of 2004 Winter Seminar: Evans moves, Mirza seconds to hold the 2004 at the Walker Co. 911 Center on February 7, 2004, with the Education Board on February 6. Unanimously approved. Consideration of concerns brought by Cindy Heazlit: Mirza moved, Meyers seconds that letters of recommendation be kept confidential to members of the Board of Regional Coordinators and their proxies only. Unanimously approved Mirza moves, Meyers seconds to go to closed session: Unanimously approved. CLOSED SESSION MINUTES available to BORC and BOG officers upon request. Mirza moves, Meyers seconds to adjourn at 6:40 p.m.